Election FAQs

Frequently Asked Questions

Who is eligible to vote?

Four (4) classes of membership have voting privileges:

  1. Active (regular)
  2. Sustaining 
  3. Institutional and
  4. Life

How is voting eligibility determined?

In order to vote, an individual must be a NEHA member by February 15th. An institutional or sustaining member must designate a specific individual to cast a ballot for the organization.

When do the elections for the NEHA Board of Directors’ Officers and Regional Vice Presidents occur?

For contested NEHA Board of Directors’ positions, ballots are mailed (or e-ballots activated) on March 1st (or the next business day if March 1st falls on a weekend). Ballots are due in the NEHA office (or e-balloting closed) on March 31st (or the next business day if March 31st falls on a weekend). Ballots, mail or electronic, are used only for contested positions. 

Ballots will be used if the NEHA Board of Directors recommends Articles of Incorporation and Bylaws revisions to the membership or if there are contested elections. No ballots will be used for elections in which there is only one candidate.

What are the candidate requirements for the Second Vice President office?

Second Vice President Candidate Requirements:

  • Be a regular or life member of NEHA with at least three years of cumulative membership 

  • Nomination Requirements:

    • Each nomination is accompanied by five signatures of voting NEHA members 

    • Three of the five represent different affiliates, and 

    • Nominated persons are qualified according to the Articles of Incorporation and Bylaws and are willing to faithfully serve. 

  • Completed Second Vice President nomination form must be received in the NEHA office no later than December 1 prior to the AEC in the year he or she is being considered for nomination. Candidates accepted by the Nominations Committee will be placed on the spring ballot, prior to the AEC

What are the candidate requirements for a Regional Vice President office?

Regional Vice President Candidate Requirements:

  • Be a regular or life member of NEHA with at least three years of cumulative membership

  • Be nominated by five (5) NEHA members from the candidate’s Region 

  • Completed Regional Vice President Candidate form must be received in the NEHA office no later than December 1 prior to the AEC in the year he or she is being considered for nomination. Candidates accepted by the Nominations Committee will be placed on the spring ballot, prior to the AEC. 

What are the states represented by each Regional Vice President?

States/Territories represented: 

  • Region 1: Alaska, Idaho, Oregon, Washington

  • Region 2: Arizona, California, Hawaii, Nevada

  • Region 3: Colorado, Montana, Utah, Wyoming; Affiliates/members outside of the United States (not including Uniformed Services)

  • Region 4: Iowa, Minnesota, Nebraska, North Dakota, South Dakota, Wisconsin

  • Region 5: Arkansas, Kansas, Louisiana, Missouri, New Mexico, Oklahoma, Texas

  • Region 6: Illinois, Indiana, Kentucky, Michigan, Ohio

  • Region 7: Alabama, Florida, Georgia, Mississippi, North Carolina, South Carolina, Tennessee

  • Region 8: Delaware, Maryland, Pennsylvania, Virginia, Washington, D.C., West Virginia; members of the U.S. armed forces residing outside of the U.S. 

  • Region 9: Connecticut, Maine, Massachusetts, New Hampshire, New Jersey, New York, Rhode Island, Vermont; Northern New England Environmental Health Association

When will newly elected officers and RVPs officially take office?

Newly elected national officers and RVPs will take office at the installation ceremonies on the last evening of the Annual Educational Conference following the acceptance or verification of their election.

How are the ballots counted?

Ballots are counted as follows:

  • Mail ballots are counted by a Teller Committee. The Board of Directors’ President appoints three tellers to constitute the Teller's Committee. NEHA's Executive Director appoints a staff member who functions as an ex-officio member of this Committee. 
  • The Teller’s Committee counts the ballots as soon as practicable after the expiration of the voting period and furnishes a written report of the results to the Executive Director immediately. 
  • Electronic ballots are tallied as the votes are cast. Electronic voting is 128-bit SSL encrypted and verified by SAS70 Certification. Voting members have the option of receiving verification of their vote. Electronic ballots are activated on March 1 (or the next business day if March 1 falls on a weekend) and deactivated on March 31 (or the next business day if March 31 falls on a weekend). 
  • The Executive Director appoints a staff member who functions as the voting administrator and furnishes a report of the election results.

What happens if there is a tie for one of the offices?

In the extremely rare event of a tie for a particular office, the Board of Directors will use the following three (3) hierarchical steps: 

  1. Re-ballot the relevant membership. The re-balloting would include only voting members who were eligible for the initial election process, and would occur within two weeks of declaring a tie in that election. In the event of another tie for that particular office, the Board would continue with Step 2. 
  2. At a special Board of Director’s meeting, designated by the Board President, each candidate would make a short presentation on how he/she will best represent the membership on the Board of Directors. The presentation would be done electronically, via a Web meeting, if necessary. Any current Board member who was directly involved in the tied election will recuse himself/herself from the voting process. All eligible Board of Directors will vote, by secret ballot, to select the new Officer or RVP. The Board President will cast a vote as a member of the Board and not to break any tie vote. The Board Officers will vote, by secret ballot, to select the new RVP or Officer. In the event of a tie vote (due to any abstentions and/or recusals), the Board would proceed to Step 3. 
  3. The Board President will decide on an appropriate method for resolving the tie, including direct appointment to the Board, within the prerogative of the President.

What if I have additional questions or concerns?

Phone: (303) 756-9090
Mail: 720 S. Colorado Blvd., Suite 1000-N, Denver, CO 80246-1926
 

Nominate a candidate for regional vice president

Nominate a canidate for Second Vice President