jobs

Member Services Assistant

National Environmental Health Association logoCompany:  National Environmental Health Association (NEHA)

Location:  Denver, CO

Date Posted:  November 9, 2017

Application Deadline:  Open until filled

Employment Type: Full time


Member Services Assistant

About the Position

POSITION OVERVIEW
The Member Services Assistant is the brand representative, the human face and voice for the National Environmental Health Association (NEHA). This position manages phone calls, emails and other communications that support NEHA members and customers. This position also provides overall office support and works directly with department staff to provide optimal customer service for NEHA members, credential holders, and visitors to the online bookstore.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Customer Service (25%)

  • Manages phone calls and email messages in general NEHA mailbox
  • Greets guests and directs them appropriately
  • Accepts and signs for deliveries
  • Serves as the customer service expert for all NEHA portals (My NEHA, eLearning, website)
  • Validates parking passes

Member Services (25%)
Assists Membership Manager with the following tasks:

 

  • Maintaining member records in MemberSuite database
  • Creating and sending invoices and receipts and taking payments over the phone
  • Processing membership renewals
  • Processing member applications and mailing member cards
  • Ensuring members are getting the right benefits (access to eLearning, Journal of Environmental Health, discounts, etc.)
  • Troubleshooting member issues

Annual Educational Conference (AEC) Support (25%)
Assists Chief Learning Officer and Business Analyst with the following tasks:

  • Abstract submission and review and preparing mailing lists (October-April)
  • Assembling moderator packets, pre-conference preparation and shipping (May-June)
  • Post-AEC follow-up and thank you letters (July-September)
  • Miscellaneous support including attendee/exhibitor registration processes, budgeting and payment assistance, NEHA staffing communications (ongoing)

Office Coordination (15%)

  • Orders supplies
  • Processes mail (incoming, outgoing, returned)
  • Processes copier meter readings
  • Maintains office equipment and lunchroom appliances
  • Administers and troubleshoots phone system
  • Schedules conference rooms
  • Schedules recycling, Junk King and Waste Management
     

Other Department and Staff Support (10%)

  • Manages scheduling for Executive Director’s travel and meetings as needed
  • Assists Business Analyst with Board of Directors logistics and minutes
  • Coordinates Journal of Environmental Health advertising invoices (monthly)
  • Searches membership database on a routine basis to clean up duplicate accounts, verify status of member payments, and communicate issues to appropriate staff
  • Runs membership reports as needed

Qualifications

EDUCATION

  • High school diploma, General Education Degree (GED), or equivalent is required.

EXPERIENCE, SKILLS, AND QUALITIES

  • Minimum of two years’ experience in administrative support role
  • Minimum of two years’ experience in a customer service/member services role
  • Excellent interpersonal and communication skills
  • Proficiency in MS Office and Adobe Acrobat
  • Organizational and problem-solving skills
  • Prioritizing multiple projects and meeting deadlines
  • Mission-oriented with a learning spirit and integrity
  • Experience working with MemberSuite or similar client relations management database (preferred)
  • Experience working in a member-focused non-profit organization (preferred)

How to Apply 

Send resume and cover letter to Marissa Mills, HR Manager, at mmills@neha.org.

Who We Are
The mission of the National Environmental Health Association is to advance the environmental health professional for the purpose of providing a healthful environment for all. With over 5,000 members and a growing staff of 30 employees we work to fulfill our mission by setting standards of excellence for the profession through our credentialing program; by providing opportunities for education and training at our annual conference as well as through online and in-person courses; and by providing advocacy through our Government Affairs Department. Our headquarters is located in the Denver area.

What We Offer
We offer a generous benefits plan including paid sick and vacation leave and health, dental, vision plans with employee premiums paid 100% by the association. Our benefits also include a five percent of base salary contribution to employee retirement plan; paid short and long-term disability plans and paid term life insurance. We offer workplace flexibility and a wellness program led by an employee committee that strives to inspire, create and maintain a workplace environment that supports physical, mental, and social wellbeing.

When Considering Applicants
When considering applicants, we look for integrity, a vision for what is possible and a proven performance record, along with the education, experience and skills that match the position requirements.

Equal Opportunity Employer (EOE)
The National Environmental Health Association provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the association complies with applicable state and local laws governing nondiscrimination in employment in every location in which the association has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.